Inventory Management System

Description

Inventory Management System – Functional Requirements

• Inventory Tracking: The Inventory Management System should accurately record the inflow and outflow of raw materials and finished products. It should maintain real-time stock levels and generate alerts for low inventory levels.
• Transaction Management: The system should capture transaction details, including the type of transaction (purchase, sale, return), date, quantity, and price. It should support both cash and credit transactions.
• Employee Information Management: The system should store employee details such as name, contact information, role, and performance metrics. It should also track employee sales performance.
• Sales Tracking: The system should record sales transactions, including the product sold, quantity, price, customer information, and payment method. It should generate sales reports for analysis.
• Debtor Management: The system should maintain a record of debtors, including outstanding balances, payment history, and contact information. It should generate reminders for overdue payments.
• Automated Stock Updates: The system should automatically update stock levels based on transactions recorded. It should adjust real-time inventory quantities to reflect purchases, sales, returns, and wastage.
• Automated Payment System: The system should support automated payment processing for cash and credit transactions. It should generate invoices, receipts, and payment reminders as necessary.

BUSINESS MANAGEMENT

• Multiple Business
• Multiple business Locations, Storefronts, Warehouses
• Currency, Time Zone, Financial Year, profit margin, tax registration details,

PRODUCT MANAGEMENT – Inventory Management System

• Single & Variable Products
• Enable/disable Stock Management
• Add Brands, Categories, Units, Tax Rates, and Group Taxes.
• Products with Expiry
• Low Stock Alerts & expiry alerts
• Predefined SKU or Auto Generate SKU
• IMEI/Serial number, Lot number
• Print Bar-code & Labels
• Selling price group.
• Import product CSV and much more…

PURCHASES – Inventory Management System

• Add, Edit, Delete, View, Print purchase
• Purchase return
• Credit, Paid & Partially paid. Multiple payment options.
• Payment reminders
• Taxes, Discounts, Shipping Charges
• Specify product Lot number & expiry.
• Upload purchase document
• Quickly add the product to the purchase screen.

SELL & SYSTEM TERMINAL

• Add, Edit, Delete, View, Print
• Credit, Paid & Partially paid sales
• Sales Return
• Taxes, Discounts, Shipping Charges
• Keyboard Shortcuts
• Improved System to save time (no page reloads, Fully Ajax)
• Payment options – Cash, CC, Cheque, Bank Transfer
• Walk-In or Quick-Add Customer
• Specify commission agent.

SUPPLIERS & CUSTOMERS

• Add contacts as Supplier, Customer, or Both
• Pay Terms & payment alerts
• Details payment details.
• Detailed Purchase & Sell transactions

STAFF, SALESPERSON, CASHIER

• Advanced user management module
• Permissions & Roles
• Commission agents
• Assign Business Location(s) to a role
• Predefined Roles – Admin & Cashier
• Add cashier for business location.
• Staff Salary and expense management

REPORT

• Powerful reports with filters & charts
• Profit & Loss reports, Purchase & Sell reports, Stock reports, Trending product reports, Tax reports, Expenses reports, Suppliers & Customers reports, Cash Registers reports, Salesperson reports, etc.

OTHERS

• SMS & Email notifications
• Interactive Dashboard with overall shop details and charts
• Stock Adjustments, Expense management, Cash Register
• Fully Customize invoice layout barcode settings